Custom ERP for mid-sized companies
EasyONE
Solutions
by SHENG QIAN CPA × EZAT
Enterprise-grade custom ERP —
at a reasonable price.
Accountants and an architecture & security team tailor sales, purchasing, inventory and costing — plus bookkeeping, payroll, tax and reporting — to the way you work.
- Eight modules in one loop, one source of data
- We migrate the data; parallel run until it ties
- Accountants × architecture & security, one accountable team
×
Sheng Qian CPA × EZAT architecture & security teamPremium service · fair priceONE PLATFORM
Eight modules, one loop,
one source of data
Sales, purchasing, inventory and costing form the operations loop; bookkeeping, payroll, tax and reporting follow along. Every module comes from systems we already run, then is tailored to your process.
Operations loop
Sales→Purchasing→Inventory→Costing
Each transaction happens once; documents, inventory and cost follow it all the way — no copying between systems and Excel.
Books & compliance
Bookkeeping·Payroll·Tax·Reporting
Every transaction posts automatically; payroll, sales tax and reports all come from the same data.
- SalesEasyU Inventory
- PurchasingEasyU Inventory
- InventoryEasyU Inventory
- CostingEasyU Inventory
- BookkeepingEasyU Bookkeeping
- PayrollEasyU Payroll
- TaxEasyU Tax
- ReportingYour formats
AI INSIDE
Ask anything, move faster,
people confirm every step
AI drafts, people confirmEvery write is shown to a person first.
Ask in plain language
Ask about balances, aging, margins, inventory or the story behind any document; answers cite their source and open to the detail.
Automation: let the system do the repetitive work
Invoice recognition, bank-feed classification, month-end checks and recurring monthly entries — drafted by the system.
AI assistant: work in a conversation
Connects directly to AI assistants such as Claude, so staff can look up the books, enter documents and run month-end in a conversation — with per-person permissions on what they can do and which company they can see.
CASE STUDY
A mid-sized manufacturer:
from three data silos to one system
Books in QuickBooks, inventory in SOS Inventory, costing in dozens of Excel files — the same shipment showed three different numbers in three places.
- Anonymized
- Mid-sized manufacturer
- Imported materials · multi-currency
- Multi-step costing
- Kicked off Aug 2026 · closing in the new system since Sept
One system, one source
- Operations, inventory, costing and books connected
- Subledgers tie to the GL every month
- Click any number on a report to see its documents
Month-end flowTheir own month-end steps, one node each: colour shows data status, a tick means a person confirmed it, and a click opens that step.
Sub = GL
Inventory subledger ties to the GL monthly< $0.05
AR and AP subledgers vs. GL8
monthly group reports (incl. sales-tax report) generated by the system2,700+
automated tests guard every changeWHY CPA × IT
Accountants and IT together:
fewer detours than traditional custom builds
Big ERP systems cost too much, off-the-shelf software can't fit your process, and with a traditional custom build you often find the books don't tie only after go-live. With accountants and IT working together, the books, tax and costing are designed right from the start.
| Traditional custom build | EasyONE: CPA × IT | |
|---|---|---|
| Are the books right? | — Developers rarely know accounting; mismatched reports surface after go-live | ✓How each transaction posts is decided before development; subledgers checked against the GL every month |
| Tax compliance | — Sales tax and payroll deductions are yours to verify | ✓GST/HST, payroll deduction and corporate tax rules are built into the system from design |
| Data migration | — Often quoted separately, or left to you | ✓Opening balances and history — we migrate them; old and new run in parallel until they tie |
| Data security | — Security is often patched in later; permissions and audit trails are incomplete | ✓The architecture & security team is involved from the design stage: tiered permissions, full audit trail, data kept in Canada |
| Fees | — Billed by the hour; every change costs more | ✓Diagnosis before quote, with several pricing options |
“Traditional custom development” means the common approach where only a software vendor builds to your spec. Practices vary; this is a general comparison.
TWO TEAMS, TWO STRENGTHS
Two teams, each guarding what matters
Registered with CPA Ontario · Richmond HillACCOUNTING · SHENG QIAN CPA
A team that understands every jurisdiction you deal with
A Chartered Professional Accountants firm in Richmond Hill, Ontario, providing accounting, bookkeeping, tax and consulting services to businesses, families and individuals in Canada, Mainland China and Hong Kong. Many of our clients' affairs span more than one country — we combine local Canadian experience with a deep understanding of cross-border matters.
20+years
In accounting and tax
4CPA designations
Canada · Mainland China · Hong Kong · UK
Big 4background
PwC, EY and Deloitte
3markets served
Canada · Mainland China · Hong Kong
ARCHITECTURE & SECURITY · EZATBuilt for Today. Ready for Tomorrow.
Smarter systems. Stronger security. Built to grow with your business.
Your business shouldn't have to adapt to technology. Technology should work for you. We combine enterprise-grade architecture, security, and AI to make your operations simpler, safer, and more efficient.
Grow Without Limits
- Built to ScaleWhether you're a growing business or expanding globally, your system grows with you — without starting over.
- Global ReadySupport multiple locations, currencies, business entities, and integrations — all connected in one platform.
- Reliable by DesignModern cloud architecture, automated monitoring, and high availability help keep your business running smoothly.
Your Business, Your Data, Protected
- Smart Access ControlEmployees only see and manage what they're authorized to.
- Audit TrailsImportant actions and financial changes are recorded, so you know who did what and when.
- Data ProtectionSecure system configurations, threat modeling, and Canadian data hosting help safeguard sensitive business information.
AI That Actually Works for Your Business
- Custom AI AgentsAI tailored to how your business operates — handling repetitive tasks, connecting systems, and reducing manual work.
- Controlled AI AutomationAI assists with repetitive tasks, but sensitive operations require human approval before changes are made.
Less manual work. More control. A system that grows with you.
HOW WE WORK
Tailored to your process,
we migrate, run in parallel, then switch
Two things make switching systems scary: data that won't move, and numbers that don't tie. We own both from day one.
1
Process diagnosis
CPA + IT together
We map your process from order to financial statements and flag the most manual, error-prone steps.
2
Tailored build
you see every step
Start from proven modules and build only what's unique to you; adjust as you use it — not a black box delivered all at once.
3
Full data migration
We do it
Opening balances, history, item master, customers and vendors, open documents — imported from your old system and Excel, then tied out line by line.
4
Parallel run
Switch only when it ties
Old and new run side by side, reconciled account by account each month, every difference traced; you switch when you're satisfied.
5
Go-live & support
Ongoing support
Month-end support and staff training; accountants and IT stay with you, adding features as needs change.
We learn your needs first, then give you several pricing options
Mix and match modules
Sales, purchasing, inventory, costing, bookkeeping, payroll, tax, reporting — pick only what you use; never pay for features you don't need.
Go live in phases
Start with the biggest pain point, add the next once it runs smoothly; each phase is quoted separately.
Flexible payment
Implementation fee + monthly fee, or pay by phase — agreed together after the diagnosis.
Support included monthly
Hosting, maintenance, updates and ongoing support from accountants and IT are all in the monthly fee.
Pricing depends on modules, data volume and customization; you get a written quote after the diagnosis, based on the plan we both confirm.
GET STARTED
Start with one conversation —
a free review of your process.
We start by listening to how you work today and where it hurts most — then show you what EasyONE can do, with several pricing options.
A good fit if you have
- Inventory or production
- Import/export, multi-currency
- Multiple entities / group reporting
- Processes off-the-shelf software can't fit
- Several apps plus Excel, messy data
Tell us what you need
Tell us which software you use today and where the time goes — the Sheng Qian CPA team will get back to you shortly to set up a free review.
This page is general information, not accounting, tax or legal advice for your situation. Pricing follows the plan and written quote agreed by both parties. The client case is anonymized; screens and figures are illustrative. AI only recognizes, queries and drafts — a person confirms every write, final version and filing. SAP, Oracle, QuickBooks, SOS Inventory, Zoho, Xero and Claude are trademarks of their respective owners. Last reviewed: 2026-11-13.